Hello SYF & SYC Families,
Happy Fall to everyone! It is hard to believe that we are approaching the end of our football and cheer season. It always goes by SO QUICKLY! We have a lot of positions opening up in November and will hold an elections meeting on November 11th at 6:30 p.m. in the Sunset Room at Clackamas County Bank in Sandy.
SYF & SYC really NEEDS motivated and dedicated volunteers to step up for these open positions. Our program and our youth are depending on all of us to keep this organization going strong.
Our open positions are:
(1.) Vice President- Duties Include: Chair all meetings of the Board of Directors in the absence of the President, assist the President in his/her duties. Oversee information from the Fundraiser/Sponsorship Coordinator, Equipment Manager, Community Contact Coordinator, Concession Coordinator and coordinate and oversee the youth officials. Establish field schedules for all home games and practices. Oversee the assignment of players to teams by attending any/all draft meetings. Attend the sign-ups established for the players.
(2.) Secretary- Keep accurate records of all meetings of the Board Directors and general membership. Prepare all correspondence regarding Association business. File and keep accurate accounts of player grade verification, medical releases, insurance records, and pertinent information regarding all players. Work closely and communicate with the President and player level coordinators. Organize paperwork for the sign-ups with Player agent. Work closely with Player Agent to make sure all information has been sent to TVYFL organization. Attend the sign-ups established for the players.
(3.) Registrar/Player Agent- Keep accurate accounts of, medical releases, insurance records, and all pertinent information regarding all players. Work in conjuncture with Secretary in giving and exchanging of all paperwork on players. Work closely and communicate with the President and Player Level coordinators and Coaches. Organize paperwork for the sign-ups, organize players/rosters on website and any play-off player information. Oversee the operation of teams within their player level making sure the goals of the Association are being achieved. Assist Athletic Manager and Coaches in reporting back to the Board Members regarding any information pertinent to the players. Attend the sign-ups established for the players. Attend Book Review Night with TVYFL.
(4.) Athletic Director- Recruit and register coaches, assistant coaches for each season. Receive head coaching applications to those requesting these applications by April of each year and present them to the Board of Directors for consideration and voting approval. Establish a coaches clinic sponsored by the Association each year. Serve as spokesperson for coaches representing coaches concerns. Be responsible for communicating between the Board of Directors and the coaches of their playing level. Oversee the operation of teams within their playing level making sure the goals of the Association are being achieved. Attend the sign-ups established for the players. Attend and assist in the practice for his/her playing level. Oversee the assignment of players to teams by attending any/all draft meetings. Collect from the Secretary copies of all sign-up sheets for playing level. Settle disputes within the playing level in as much as possible. Facilitates coordination with the High School Coaching Staff to coordinate between the two programs. Assist the Equipment Manager in the distribution and collection of equipment.
(5.) Fundraiser/Sponsorship Coordinator- Coordinate efforts to obtain sponsors. Maintain accurate records of all current sponsors. Provide a sponsor a written agreement form to be signed and dated by both the sponsor and the Sponsor Coordinator. Contact sponsors whose agreement are due to expire in order to obtain renewal of sponsorship. Provide all sponsors a letter of thank you. Provide the Treasurer a list of all sponsors so that a receipt for tax purposes will be sent to the sponsors. Submit a list of all current sponsors at the monthly meetings thus promoting business for those sponsors. Be a member of the Budget Committee. Be the Chairperson for the Fundraising Committee. Maintain accurate records of all fund raisers. Submit a list of all current fund raisers at the Annual General Membership meeting. Attend the sign-ups established for the players.
(6.) Field Maintenance- Recommend maintenance needed on playing and practice fields during the year, (December to December), and present these recommendations to the Board of Directors as a whole. Communicate with those maintaining the collection of garbage and the cleaning of the porta-potties. Apply in writing or by phone for permission to do any work on fields that requires permission of the school districts. Establish the time and dates for all field maintenance work sessions and to assign work crews where necessary. Arrange for the purchase of needed materials or the rental of needed equipment. Participate as a member of the Budget Committee.
(7.) Concessions Coordinator- Maintain the operation of the Association concession stand including purchase of any and all needed supplies. Be responsible for all keys and trailer for the operation of the concession stand. Report to Board of Directors monthly during the season on the finances of the concession stand. Supply the Treasurer with all needed receipts for keeping financial records. Be responsible for making up the schedules for each team working the concession stand. Maintain a first-aid box in the concession stand.
(8.) Webmaster- Maintain the association website. Work with the board members, helping as needed. Attend monthly meetings.
(9.) Safety Coordinator- Oversee, assist and communicate with all Safety Coordinators for each team. Collect, maintain and work closely with the Athletic Director and Registrar to insure all paperwork is filled out to the best of their knowledge. Organize paperwork for sign-ups with Registrar. Order safety supplies and maintenance of ED's. Schedule/Coordinate Baseline Testing for 7/8th grade players.
We have A LOT OF POSITIONS OPEN, please contact us if you are interested in becoming part of SYF/SYC. Each position is a 2 year term. We are looking for positive and dedicated volunteers to keep the program thriving. Sandy Youth Football believes in the future of our kids through academics, social achievement, and having fun, positive experiences on and off the football field. The objectives and purpose of this Association will be to teach, promote, and govern all aspects of the game of football among all players who elect to join a team. This Association will also implant firmly in those players the ideals of good sportsmanship, honesty, loyalty, and respect for authority so that they may grow to be well adjusted, strong, trustworthy individuals.
2018 SYF/SYC BOARD
Sandy Youth Football is a non-profit organization dedicated to teaching, promoting and governing all aspects of football among all players who join our league. We strive to implant firmly in those players the ideals of good sportsmanship, honesty, loyalty, and respect for authority so that they may grow up to be well adjusted, strong, trustworthy individuals. We believe in improving the future of our kids through focusing on the importance of academics, social achievement and having fun and being safe along with positive experiences on and off the football field.